Terms and Conditions 

These Terms and Conditions apply to all Congress Participants and Accompanying Persons registering online for the 59th ERSA Congress and must be accepted on registration.

Congress Registration and Participation in the programme

Important note: All Presenting authors must register  and pay fees before June 10th, 2019 to have their paper(s) scheduled in these sessions.
For Presenting authors in Refereed Sessions, Special Sessions and Young Scientist / Epainos Sessions:  If a paper is not uploaded by June 10th, 2019, the presentation will be re-assigned to an Ordinary Session.
Participants can be assigned as session chair or discussant by the LOC.
ERSA and the LOC reserve the right to make amendments to the programme or any related activity at their discretion.

The RSAI member fee is only applicable for members of ERSA sections and for members of one of the other RSAI Super Regional Organisations (PRSCO, RSAmericas).

Please note membership status will be checked and if your membership is not paid, you will be charged the balance between member and non-member fee and your paper will not be accepted until the full fees are paid. For further details about membership, please contact a regional representative.

The Special fee is applicable for:

1) PhD-students who have not reached the age of 33 years on September 1st 2019 and they will be asked for their birthday and supervisor’ name upon registration;
2) ERSA Summer School 2018 and 2019 participants (students/young researchers attending the lectures);
3) Participants from lower income countries (with annual GDP per capita lower than 20,000 USD according to the latest World Bank figures).
4) Retired faculty

The Accompanying Person fee is intended for those persons who accompany a participant to the Congress, but they will not be allowed to participate in the scientific programme.

The Congress registration fees are applicable to all participants, except invited keynote speakers, organisers’ guests and accredited press representatives.

Registration is only assured upon receipt of registration fees. Registered participants whose payment is not complete will not be allowed to attend the Congress. Payments are to be made in EURO. Payment Liability of Congress fees arises at the time of registration. Where payment is not received prior to the start of the event, the registration will be cancelled not with standing the fact that the liability of full payment still exists.

If you cannot attend the Congress, we are happy to accept a substitute colleague at any time, provided notice is given in writing to the ERSA office.
For enquiries about accommodation, please contact your accommodation provider directly.

Methods of Payment

Payment can be made by bank transfer or credit card. However, we recommend paying by credit card through our secure online registration system. In case of payment by bank transfer, bank charges must be paid by the Participant.

Please find below our bank details to make a payment by bank transfer 

Bank Holder name: European Regional Science Association (ERSA)
IBAN: BE16 0015 4158 9674
BIC : GEBABEBB
Bank details: BNP PARISBAS FORTIS, Place de l'Université 6, B-1348 Louvain-La-Neuve, Belgium

Enterprise Number : 0479 442 591  (ERSA is not subject to VAT). The enterprise number may be needed by your institution to issue a purchase order.

As soon as your online registration (mandatory) is received and after verification that the due fee has been paid, a receipt from ERSA will  be sent to participants to confirm payment. Please note: If your organisation requires its VAT number to be present on the receipt, please make sure you have filled in the "VAT field" while registering online.
In case of late payment, please send a proof of payment by e-mail to the ERSA Office. If no proof has been sent by e-mail beforehand, then a proof or a letter of guarantee will be required at the registration desk of the Congress site.
In case of questions concerning registration, please contact ERSA Office at office@ersa.org.

 Cancellation Policy

Cancellation of registration must be made in writing and sent by e-mail to the ERSA Office.
Before July 21st, 2019 (GMT +1): 50% (less applicable bank charges) of the paid registration fees will be refunded.
No refund will be applied to cancellations made after July 20th, 2019 (GMT +1). 

Non-arrivals will be non-refundable for any reason. Obtaining the correct travel documentation on time is the sole responsibility of the delegate. Where a delegate is unable to attend because of failure to obtain a visa, the normal cancellation policy for registration fees will apply. All refunds will be made within two weeks after the end of the Congress.